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What is Zoom and how does it work? Plus tips and tricks.Everything You Need to Know About Using Zoom
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The best video conferencing apps can do more than merely zoom app uses a virtual face-to-face meeting. They let you show what's on your screen to everyone else on the call, seamlessly pass control of the meeting to another person, and record the call as a video.
Web conferencing service Zoom offers these features and more, some of them hidden options in advanced menus. The tricks and tips below will show you how to use the app better to work, learn, and communicate with others virtually. Some of these tips include ways that you can connect Zoom with other popular apps to automate your work. Zapier is an automation platform that lets you connect your favorite apps to save time, cut down on tedious tasks, and zoom app uses on the work that matters most.
Our automations are called Zaps, and you'll see several pre-made Zaps which we call Zap templates throughout this piece. To get started with a Zap template, just click on it, and we'll guide you through customizing it—it only takes a couple minutes.
You can read more about setting up Zaps here. Note: To set up integrations between Zoom and Zapier, you need a paid Zoom account. Free account holders don't have access to the Zoom API. If you run a lot of meetings—for example, with clients—but don't have an assistant, you might want to connect your scheduling app, Zoom, and your calendar.
Whenever someone books an zoom app uses in a scheduling app, for example, Zapier can automatically create a new Zoom meeting and add it to whatever app you use for your personal calendar. Here are some pre-built Zaps to power zoom app uses workflow, but you can create a Zap with zoom app uses apps you use.
To make this automation even more powerful, you can add a step that shares the meeting details with your team via a chat app like Slack. We use this automation all the time here at Zapier—any time a zoom app uses team meeting in Zoom kicks off, the Zoom link gets posted to the appropriate channel in Slack automatically.
For weekly meetings, monthly check-ins, and other regularly-scheduled calls, Zoom lets you create a recurring meeting. There are two benefits to using this setting. First, it lets you lock in all the call settings you want once and have them be in place every time you meet.
Second, recurring calls use the same join URL each time, so you never have to send a fresh one to attendees. Additionally, if you meet with the same group regularly but not on a regular schedule, you can choose an option called No Fixed Time, which lets you use the same settings and meeting ID over and over with the same group, no matter when you get together. This option is popular with educational groups who use Zoom as their virtual classroom.
How zoom app uses do this will depend on which platform you're using, but you can refer to Zoom's documentation for setting up your recurring meeting. Fair warning that for any recurring meeting, you cannot schedule it with your Personal Meeting ID also called PMI in Zoom; it's a virtual private meeting space for you, and the link never changes. Also, know that all recurring meeting IDs expire after one year, so you'll have to generate a new one then.
Say you're using Zoom to hold a mandatory event, like a university zoom app uses or a safety training session. You probably want to know who attends. You can get that information from a report once the meeting is finished.
Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report. Requirements: To generate an attendee list, you need to be the 1 the host of the meeting, 2 in zoom app uses role with Usage Reports enabled, or 3 an account administrator or owner. In addition to getting an attendance sheet, you can also gather information from meeting attendees about zoom app uses before they join the call.
Zoom app uses example, you might want to require that attendees provide their name, company affiliation, or industry. To collect this information, first you need to require Registration, an option found in the My Meetings zoom app uses of the Zoom web app.
Then, you can set up a form that attendees must fill out before they can join the meeting. For the registration form, Zoom provides zoom app uses fields, such as name and company affiliation, that you add using checkboxes. To add new questions or fields, jump over to the tab called Custom Questions. If you're using Zoom to run нажмите чтобы перейти digital event like a webinar, however, you might want to let attendees register via a form on your website or an event management app.
Automation is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom. These pre-built Zaps are perfect for getting started:. You can make this automation even zoom app uses powerful by making sure that any registrant information you collect is also added to your CRM or email marketing tool, so you can follow up more easily.
Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID. Zoom lets you zoom app uses your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said.
When you record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide. По этому сообщению Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage.
One convenience of the cloud option is that people can stream the video in a web browser once it's ready. When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance. For example, some calls might be broadcast-style, where only the host appears on screen. In that case, set Zoom to only record the audio and video of the host. Other calls might be in the zoom app uses of a collaborative meeting, in which case you want to record everyone.
Be sure to explore Zoom's settings at least a few minutes before recording a call. If you don't zoom app uses the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it. If you need to share the recording later, try one of these Zaps to automatically share once the recording has finished. If you record meeting attendees' video or audio, it's common courtesy—and zoom app uses some places a requirement—to inform them before you do.
Screen sharing allows the host of a call to display whatever's on their screen to download zoom pour pc else on the call. Annotation tools let all the meeting zoom app uses draw and highlight what's on zoom app uses, which can be immensely helpful when discussing visual materials, such as mockups, graphic designs, and so forth. To annotate while viewing someone else's shared screen, select View Option from the top zoom app uses the Zoom window, and then choose Annotate.
A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth. The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot.
You can also disable attendee annotation altogether. Meetings zoom app uses have more than one person at the helm. A PR rep might want to cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other. Whatever your circumstances, you can start a Нажмите чтобы узнать больше call and have основываясь на этих данных than one person be in charge.
To use co-hosting tools, you first must enable it in Zoom's Meeting Settings. Look for the Meeting tab and choose the Co-host option. Then, when you start a meeting, wait for your co-host to join, and add the person by clicking the three dots that appear when you zoom app uses over zoom app uses video box.
Alternatively, you can go to the Participants window, choose Zoom app uses Participantshover over the co-host's name, and select More to find the Make Co-Host option.
If the option doesn't appear, ask your account administrator to enable the settings in the Meeting tab for co-hosting privileges. Zoom lets attendees get into a video call with or without the host being present. Small groups sometimes like this option because they can have a few minutes to chit-chat before the meeting officially kicks off. In zoom app uses situations, however, it could be in poor form to have attendees in a virtual room together, waiting for you to start.
A better solution is to create a virtual waiting zoom app uses, where attendees remain on hold until you let them in all at the same time or one by one. Precisely how you enable a waiting room depends on the type of account you have.
When you set one up, however, you can customize what the attendees see while they await your grand entrance. People who work with an assistant will love this option in Zoom that gives scheduling privileges to someone else.
Whoever manages your calendar can now schedule Zoom calls for you. To set up the scheduling assistant privilege, log into Zoom, open Meeting Settingsand look under Other.
You'll see a plus sign next to Assign Scheduling Privilege. Add your scheduling assistants by typing their email addresses правы, desktop zoom download free следовало finish by clicking Assign.
After you add your scheduling assistants, they must log zoom app uses of Zoom and log back in for the feature to take effect. From this point on, assistants can create meetings for others by using the Schedule tool. Look for Advanced Options or Meeting Options depending on which version of Zoom you useand follow the prompts to create a new meeting. Requirements: The primary Zoom account holder and everyone who receives scheduling privileges must all have Pro or Zoom app uses licenses.
And for webinars, both account holder and scheduler must have webinar licenses. If you use the app more than once a week, there are a couple of Zoom keyboard shortcuts worth learning to save you oodles of time. I is for invite. M is for mute.
S is for share. Zoom app uses more inspiration on how to use Zoom more efficiently, explore more Zaps you can create with Zoom and Zapier.
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How to Use Zoom Meeting App on Your Computer | NDTV Gadgets .
Funtivity by Hermis. Funtivity provides activities and content for a wide variety of occasions including team building, conference breakouts, cultural events, and more. Funtivity provides event insights and analytics that can be used to build productive teams. Heads Up! The app is developed for Zoom by Ellen Digital and Playco. Host and join interactive learning games and presentations directly within a Zoom meeting, and make virtual meetings, lessons, and social get-togethers awesome!
With the Live2Coursera app, college and university instructors can teach efficiently and confidently knowing their students can learn at their own pace any time, anywhere. The app enables instructors to easily record, share, and upload their live lectures to Coursera. Students can then view and download lectures choosing the best download option for their bandwidth. Zoom Meetings commonly shortened to Zoom , and stylized as zoom is a proprietary videotelephony software program developed by Zoom Video Communications.
The free plan allows up to concurrent participants, with a minute time restriction. Users have the option to upgrade by subscribing to a paid plan. The highest plan supports up to 1, concurrent participants for meetings lasting up to 30 hours. During the COVID pandemic , there was a major increase in the use of Zoom for remote work , distance education , [4] and online social relations.
Zoom was originally founded in Zoom also has offices in Europe, Asia, and Australia. Zoom has several tiers: Basic, Pro, Business, and Enterprise. It is noted for its simple interface and usability, regardless of technological expertise. Use of the platform is free for video conferences of up to participants at once, with a minute time limit. For longer or larger conferences with more features, paid subscriptions are available.
Features geared towards business conferences, such as Zoom Rooms, are also available. Zoom security features include password-protected meetings, user authentication, waiting rooms, locked meetings, disabling participant screen sharing, randomly generated IDs, and the ability for the host to remove disruptive attendees. It is available on all platforms, except for the official Zoom web client. Zoom also offers a transcription service using Otter. In September , Zoom added new accessibility features to make the app easier to use for those who are deaf, hard of hearing, or visually impaired.
New features include the ability to move around video windows in gallery view, pin video windows to be spotlighted; improved keyboard shortcuts; new tools to adjust the size of closed captioning text; and sign language interpreters' windows can now sit directly next to the speaker.
In October at Zoomtopia, Zoom's annual user conference, the company unveiled OnZoom, a virtual event marketplace with an integrated payment system where users can host and promote free or paid live events. The first such apps were expected to be available around the end of , from companies including Slack , Salesforce , Dropbox , [37] [39] and Qatalog.
In October , Zoom gave its users better security with an upgrade to end-to-end encryption for its online meetings network. On March 22, , Zoom announced that it would start selling its videoconferencing technology as a white-label product , so other companies can embed it in their own products, with the calls running over Zoom but not carrying the company's brand name.
In August , Zoom launched a new feature called Focus Mode. It is designed for use in digital classrooms and other educational settings. When active, the mode will hide participants' screens from each other though they can see each other's names while the host retains the ability to see everyone's camera stream or screen share.
The feature is available across all Zoom accounts, including free ones. In September at Zoomtopia, the company announced that end-to-end encryption would now be available as an upgrade for Zoom Phone users. The company also announced Bring Your Own Key BYOK for users to manage their own encryption keys that Zoom cannot access or see , Verified Identity a multi-factor authentication feature working through Okta that allows users to confirm the identity of meeting participants , and Video Engagement Center for businesses to digitally interact with customers.
In October , the option to automatically generate closed captions in English for Zoom meetings was expanded to all accounts, including free ones. The feature had previously only been available for Premium users. In April , Zoom added a couple of new features, including gesture recognition, a virtual whiteboard, and Zoom IQ for sales.
Since the start of the COVID pandemic, Zoom has been used by banks, schools, [50] universities, and government agencies around the world, [51] by the UK Parliament , [52] by healthcare professionals for telemedicine, [53] barbershops, [54] and ceremonies such as birthday parties, [55] funeral services, [56] and bar and bat mitzvah services.
Written and directed by Nelson, it was commissioned by The Public Theater and premiered on YouTube on April 29, , as a benefit performance. The New Yorker called it "the first great original play of quarantine". The play premiered on Zoom on July 25, It premiered on Shudder in July On July 3—4, , using Zoom Webinar, the International Association of Constitutional Law and Alma Mater Europaea organized the first "round-the-clock and round-the-globe" event that traveled through time zones, featuring 52 speakers from 28 countries.
The second episode featured an all-Black cast in a table read of an episode of Friends , hosted by Gabrielle Union and featuring Sterling K. Brown and Uzo Aduba. Zoom has been criticized for "security lapses and poor design choices" that have resulted in heightened scrutiny of its software. It includes passwords by default, improved encryption, and a new security icon for meetings.
By September , Zoom had , institutional customers with more than 10 employees, up about percent from the same quarter to the year before. They were able to raise their annual revenue forecast by more than 30 percent after many of their free users converted to paid subscriptions.
Zoom has been criticized for its privacy and corporate data sharing policies, as well as for enabling video hosts to potentially violate the privacy of those participating in their calls. In March , a Motherboard article found that the company's iOS app was sending device analytics data to Facebook on startup, regardless of whether a Facebook account was being used with the service, and without disclosing it to the user.
The company stated that the SDK was only collecting information on the user's device specifications such as model names and operating system versions in order to optimize its service and that it was not collecting personal information.
Federal Court for illegally and secretly disclosing personal data to third parties including Facebook. In April , a Zoom information gathering feature was found that automatically sent user names and email addresses to LinkedIn , allowing some participants to surreptitiously access LinkedIn profile data about other users without their express consent.
In November , a security vulnerability was discovered that allowed a remote unauthenticated attacker to spoof UDP messages that allowed the attacker to remove attendees from meetings, spoof messages from users, or hijack shared screens. After receiving public criticism, Zoom removed the vulnerability and the hidden webserver to allow complete uninstallation.
On April 20, , the New York Times reported that Dropbox engineers had traced Zoom's security vulnerabilities back over two years, pushing Zoom to address such issues more quickly, and paying top hackers to find problems with Zoom's software.
In the same article, the New York Times noted that security researchers have praised Zoom for improving its response times, and for quickly patching recent bugs and removing features that could have privacy risks. Those efforts include end-to-end encryption for all users, turning on meeting passwords by default, giving users the ability to choose which data centers calls are routed from, consulting with security experts, forming a CISO council, an improved bug bounty program, and working with third parties to help test security.
Yuan also stated that Zoom would be sharing a transparency report later in On 16 November , Zoom announced a new security feature to combat disruptions during a session. The new feature was said to be a default for all free and paid users and made available on the Zoom clients for Mac , PC, and Linux , as well as Zoom mobile apps. The practice of " Zoombombing ", a phenomenon where uninvited participants join a meeting to cause disruption, prompted a warning from the Federal Bureau of Investigation.
Zoom encrypts its public data streams, using TLS 1. Zoom initially claimed to use " end-to-end encryption " in its marketing materials, [] but later clarified it meant "from Zoom end point to Zoom end point" meaning effectively between Zoom servers and Zoom clients , which The Intercept described as misleading and "dishonest". In April , Citizen Lab researchers discovered that a single, server-generated AES key is being shared between all participants in ECB mode , which is deprecated due to its pattern-preserving characteristics of the ciphertext.
On June 3, , Zoom announced that users on their free tier will not have access to end-to-end encryption so that they could cooperate with the FBI and law enforcement. On September 7, , cryptography researcher Nadim Kobeissi accused Zoom's security team of failing to credit his open-source protocol analysis research software, Verifpal, with being instrumental during the design phase of Zoom's new encryption protocol, as described in their whitepaper published in June Kobeissi also linked to a tweet by Zoom security consultant Lea Kissner which he described as a public character assassination attempt issued in response to his repeated requests to have his work cited in the research paper published by Zoom.
Zoom admitted that some calls in early April and prior were mistakenly routed through servers in mainland China , prompting some governments and businesses to cease their usage of Zoom. An April Citizen Lab report warned that having much of Zoom's research and development in China could "open up Zoom to pressure from Chinese authorities".
Facebook and YouTube also joined Zoom in denying their platforms to the conference organizers. Professor Rabab Ibrahim Abdulhadi, one of the conference organizers, criticized Zoom, Facebook, and Google for allegedly censoring Palestinian voices. On December 18, , Zoom announced it would be issuing its first transparency report. These reports will be published twice a year beginning in These reports are supposed to show how Zoom responds when user data is requested by law enforcement or government officials.
Zoom states that it "only produces user data to governments in response to valid and lawful requests in accordance with our Government Requests Guide and relevant legal policies".
The data gathered by Zoom is being sent to the United States. From Wikipedia, the free encyclopedia. Videoconferencing software. This article is about the videoconferencing software. For the company that develops this software, see Zoom Video Communications. Android 5.
Further information: Zoom Video Communications. In the Zoom mobile app, just log in, click schedule, tap the Repeat option, and select a recurrence. For more info on scheduling meetings in general and all of the meeting settings, see Zoom's FAQ on scheduling meetings.
Zoom lets you record calls as videos. You do need permission to do so though. The meeting host will have to enable recordings in settings. It's worth checking your account settings to make sure recording is enabled before you get started.
It's worth noting that Zoom admins can activate recording for everyone, for users or groups. There's more guidance on recording settings here. In order to record a Zoom meeting, you must choose whether to use the local or cloud option. Local means you store the video file yourself on your computer or in another storage area.
With Cloud, which is for paid subscribers only, Zoom stores the video for you in its cloud storage. When you record a meeting and choose Record to the Cloud, the video, audio, and chat text is recorded in the Zoom cloud.
When the Zoom call begins you should see an option to record on the bottom of the screen. Clicking that then lets you record locally or in the cloud. If you don't see the option to record, check your settings in the web app under My Meeting Settings or have your account admin enable it. The recording files can be downloaded to a computer or streamed from a browser. During the meeting, you can also see which participants are recording the meeting and those on the meeting will also be told when the meeting is being recorded.
When the call is over Zoom will automatically convert the recording into a usable MP4 video file. It is possible to record Zoom meetings and calls on mobile too.
However, this is done via cloud recordings so you need a paid Zoom membership in order to use this feature. It's also worth noting that cloud storage is limited, so be careful how many meetings you record while using the mobile app.
These can be found at these locations:. You can easily access Zoom recordings by opening the Zoom app and navigating to meetings. Once there you'll see a "recorded" tab where you can choose the meeting you need then either play the recording or open it.
For cloud storage of your Zoom meeting recordings log in to your account and navigate to the My Recordings page. Find out more about Zoom recordings here. Zoom has introduced settings that allow you to adjust the audio on your call and remove unnecessary and unwanted background noise. In order to activate this, click into the settings, then find the audio options. In there you'll see a drop-down menu with "suppress background noise".
There are varying levels of suppression you can add here. The highest will remove as much as possible, reducing issues with fan noises and dogs barking while the lower levels will still let you play background music on a chilled-out casual call with friends. If you don't have a perfectly peaceful office to work from then you might find things are a bit noisy and less than professional for your calls.
Zoom offers background noise supression in the app or you can use an external solution, such as Krisp. This will give you minutes a month of really solid noise cancellation on Zoom - or indeed any audio application using a microphone. Like the Nvidia solution above, you just have to install the Krisp app, then select Krisp as your microphone in the app settings. You'll then have clear audio. We've written a detailed guide on how to use Krisp right here. If you want to jazz things up a bit or don't want other people on the Zoom call seeing the awful mess of your home then there's good news as Zoom offers virtual backgrounds.
These are backdrops for your calls that include things like space, cityscapes and ocean-side views too. With Zoom virtual backgrounds, you can also upload an image of anything you want to customise your background. To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app.
Then, you can set up a form that attendees must fill out before they can join the meeting. For the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using checkboxes.
To add new questions or fields, jump over to the tab called Custom Questions. If you're using Zoom to run a digital event like a webinar, however, you might want to let attendees register via a form on your website or an event management app. Automation is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom. These pre-built Zaps are perfect for getting started:. You can make this automation even more powerful by making sure that any registrant information you collect is also added to your CRM or email marketing tool, so you can follow up more easily.
Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID. Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said.
When you record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide. With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage. One convenience of the cloud option is that people can stream the video in a web browser once it's ready.
When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance. For example, some calls might be broadcast-style, where only the host appears on screen. In that case, set Zoom to only record the audio and video of the host. Other calls might be in the style of a collaborative meeting, in which case you want to record everyone. Be sure to explore Zoom's settings at least a few minutes before recording a call.
If you don't see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it. If you need to share the recording later, try one of these Zaps to automatically share once the recording has finished. If you record meeting attendees' video or audio, it's common courtesy—and in some places a requirement—to inform them before you do. Screen sharing allows the host of a call to display whatever's on their screen to everyone else on the call.
Annotation tools let all the meeting participants draw and highlight what's on screen, which can be immensely helpful when discussing visual materials, such as mockups, graphic designs, and so forth. To annotate while viewing someone else's shared screen, select View Option from the top of the Zoom window, and then choose Annotate.
A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth. The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot. You can also disable attendee annotation altogether. Meetings can have more than one person at the helm.
A PR rep might want to cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other. Whatever your circumstances, you can start a Zoom call and have more than one person be in charge. To use co-hosting tools, you first must enable it in Zoom's Meeting Settings. Look for the Meeting tab and choose the Co-host option. Then, when you start a meeting, wait for your co-host to join, and add the person by clicking the three dots that appear when you hover over their video box.
Alternatively, you can go to the Participants window, choose Manage Participants , hover over the co-host's name, and select More to find the Make Co-Host option. If the option doesn't appear, ask your account administrator to enable the settings in the Meeting tab for co-hosting privileges. Zoom lets attendees get into a video call with or without the host being present. Small groups sometimes like this option because they can have a few minutes to chit-chat before the meeting officially kicks off.
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